Time Management for Managing Projects and Complex Tasks

Time Management for Managing Projects and Complex Tasks

Managing complex tasks, like projects, requires a range of time management skills.  Most important is the estimation process for costs and timings.  Most project estimations are difficult to forecast, hence a large number of projects that are delivered over-time and over-budget.

The new PD Training Signature series course, Time Management for Managing Projects and Complex Tasks, incorporates best practices from a range of professional frameworks like Agile SCRUM, to create a real-world time management training course for the real-world project manager. 

We introduce course participants to a range of modern tools including mobile apps, online counters, and timers, which allow you to better leverage your time while at work.  Mobile devices can now be important tools when improved productivity is the primary goal.

Learn essential skills like how your personality type can actually impact your personal time management, multiple estimation techniques, delegation of tasks, meeting management, managing a crises situation and much more!

Click the “Group Training Quote” button for a free quote for your internal team training or click the “Register Now” button to view the current public schedule.

Your Learning Outcomes

In this course you will learn to:

  • How to use your Personality Traits to improve your Time Management
  • Learn to Organise the Workspace for Efficiency
  • Making the Most of Planning Styles and Approaches
  • Estimating Time for Tasks – using PERT and Planning Poker
  • What to do if you’re not a “Planner”
  • Master the Art of Staying Focused
  • Discover How and When to Say “No”
  • Master when and how to delegate for maximum productivity
  • Gain Skills to Instil Good Habits and Eliminate Bad Ones
  • Gain insightful skills to better manage meetings
  • Manage Email
  • Handle high pressure, crisis situations with ease
  • Discover alternatives to in-person meetings
Duration: 1.0 day course Live Online Experts


Time Management for Managing Projects and Complex Tasks Reviews:

"I believe the profiling was very beneficial in encouraging all participants to look beyond themselves to enable them to gain an understanding of others and their natural tendencies. I am hopeful that having key team members attend this training together will enable us to communicate better, increasing productivity and reducing frustration within the organisation."

Body Science International

"Derek was very personable and knew his stuff. He had some really great ways of incorporating everyday examples into the learning. Would highly recommend this course and others to come along.''

-Bupa Australia

“ This is the first course I have attended that has held my attention for the whole time and I was not watching the clock. it was relevant, related to problem solving issues with in the project and a great way to learn concepts as well as demonstrate examples.

Our trainer (Karen) was fantastic. really bought the group together and could link her experiences with us. Fantastic. Thank you Karen ”

-Catholic Homes

“ Our trainer was excellent. She tailored the day to our particular needs, and she was very flexible - allowing us extra time to discuss issues of most relevance to us. She was engaging and very adept at making people feel very comfortable talking about themselves and issues in a way that work colleagues might find difficult ordinarily. I cannot recommend her highly enough as a trainer.
Presentation of the training was to a very high standard!!! Very impressed.! ”

-Department of Environment and Resource Management

“ Thank you Scott for your time I really came away with the drive to put into practice what was talked in the training. ”

-Financial Ombudsman Service

“ I had a great time and feel I have learnt a lot! I cant wait to use these techniques in the workplace! ”

-Narellan Pools

More happy clients


Download Course Outline (PDF)

Time Management for Managing Projects and Complex Tasks course will help you learn how to manage and maximise your time. It will also guide participants how to use different applications and modern tools to track your time. Good time management enables you to work smarter - not harder - so you can save time, effort, energy and get more done in less time.

Course Outline for Time Management for Managing Projects and Complex Tasks

Topic 1
My Personality And Time Management
  • Using my awareness of personality profiles to improve time management
  • Reflection
Topic 2
Laying The Foundations For You And Your Team
  • 5s Counting game my scores
  • “First, 5s and get clear”
    • The 5s System
    • What is 5s?
  • 5s Terminology
    • 5s in the digital workspace
    • Why is 5s necessary
    • Benefits of undertaking 5s
  • Reflection
    • My 5S take-aways:
Topic 3
Keeping on Schedule
  • Planning Styles
    • Which planning style is better?
  • Planning approaches - top down or bottom up
    • Planning at work
    • Plan work and time - avoid oops,use your oppas!
  • Estimating time for tasks – using pert and planning poker
    • Project Evaluation and Review Technique (pert) (from PMBOK Project Management)
    • Planning poker (from scrum project management)
    • Why fibonacci series is used
    • Maximize the value – ritualize this process!
  • Stay ‘switched on’ and creative – use fiba
    • Ask the fiba questions
  • Planning for non-planners – “planning by questioning”
  • Reflection
Topic 4
Now Plan
  • The rule of deadlines – parkinson’s law
    • How to use parkinson’s law to your advantage.
  • Feeling challenged? Win with power-plays,
    • (A Variation On The Pomodoro Technique, Also Known As Time Boxing)!
    • Your Power-Play Coach Says To Remember To Include S.T.I.N.G. In Every Power-Play
  • How to deal with interruptions
    • Interruptions – take control when you can
    • Handling interruptions efficiently
  • How to say no… and be loved for it!
    • The “direct no” approach
    • Exercise: saying direct no
    • The “indirect no” approach
  • Reflection
Topic 5
The Art Of Delegation
  • The Art Of Delegation
  • Think laterally to be more productive
  • One person, can’t achieve much on their own
  • When to delegate
  • Delegation types
  • Delegation check List
  • To whom should you delegate?
  • Keeping control
  • The importance of full acceptance
  • When delegating, remember
  • Reflection
Topic 6
Managing Your Habits
  • Definition
    • Why do we develop a bad habit?
    • How to be disciplined
  • 6-Steps to eliminate A bad habit
    • How to beat the urge
  • Reflection
Topic 7
Meeting Management
  • Meeting Attitude: A short self-assessment
  • Deciding if A meeting is necessary
  • Using the pat approach
  • Building the agenda
    • Time:
    • Making sure the meeting was worthwhile
  • Alternatives to meetings
    • Instant Messaging
    • Teleconferencing
    • E-Mail lists and online groups
    • Collaboration applications
  • Reflection
Topic 8
  • Email
    • Manage your emails – don’t let email manage you
    • Archiving
    • Frequency
  • Manage your inbox with flags and rules
    • Flag incoming messages for follow-up
    • Set a reminder for more important items
    • Create rules
    • Always connected:
    • Balancing perspective
    • Takeaways
  • Your own personal assistant? Yes, you can!
    • Smart phone or tablet or windows 10
    • How can they help
    • Closing the loop
  • Universal note taking apps
    • Out of reach, out of sight, out of mind? - not anymore!
  • Reflection
Topic 9
  • Create an action plan
  • Accountability = Action

We’ll focus on what matters most to you and tailor to your context

Face-to-Face, Live Online, or Hybrid Class Tailored to Your Needs

When you want a tailored learning experience targeting exactly what you want without bringing everyone physically together, the best choice is a Live Online Class run by PDT.

We tailor the content and activities to be specific to your current needs and the needs of the people and run the course in our usual activity-based workshop style training, however, the participants can all be offsite, or some can be in the room with others offsite.

Unless you have a preferred tools we use 'Zoom for Education' that includes enhanced collaboration features such as One-click content sharing, real-time co-annotation (people can work together in activity files), and digital whiteboarding, we also include things like live polls and group chats so you virtually have the same collaborative learning experience of attending a course in a room with other people.

live online & hybrid

We have delivered these 100's (if not 1000's) of times, and get great outcomes. We achieve great outcomes because we keep our learner centric approach - just because it’s delivered through a screen to some or all participants doesn’t mean it needs to be less tailored or less personalised.

You still have an expert trainer who talks to you prior to the session and tailors the delivery to use your terminology, ensure activities are relevant and directly applicable and ensures an engaging learning experience that provide people with skills and techniques they can apply the very next day.

A hybrid class is with some people connecting online, and some people physically together in the same room.

Live Online Participant Feedback:

90% Overall Trainer Rating

88% Delivery was Adapted to me Personally

75% I Would Recommend this Course to Someone Else

Face to Face Options With Everyone in the same room

1-hour Motivator
one hour motivator
3-hour Power Sessions
3 hour power session
Full-day training
full day training
At your workplace At your workplace
In our Training Rooms In our Training Rooms
 In our Online Training  Room - the HIVE In our Online Training Room

We’ll make things easier so you can focus on adding more value

PDT Training Management Centre Logo

We provide the Training Management Centre which is an information hub before, during and after training.
(Let us know if there’s parts you don’t want to use)

Invites people to training

(So you don’t have to)

Invite People icon

Generates Sign in Sheet

(So you don’t have to)

Generate Sign In Sheet Icon

Generates Branded Flyer

If you want to ‘promote’ internally

Generate Branded Flyer Example

PDF’s of Certificates

(can be co-branded with your logo)

Completion Certificate Included

Collects and Reports feedback

(So you don’t have to)

Feedback Report Example

Complete Results Dashboard

(including trainer insights)

Results Dashboard Example

What are people going to do differently?

At the completion of training participants are encouraged to create an action plan, and invite an accountability buddy via their Orgmenta App.

In your Training Management Centre you have transparency to the action plans so you can see what people are going to do differently.

My Action Plan
Participants encouraged to create

Want to get clear on impacts and measure success? Our system and expert consultants support you.

Our systems and people make it easy to identify how you’ll be able to measure impacts,
and then report on the success in the weeks or months after training.

Measure metrics your way

Do you already have a training management system and wish they were automatically up to date?

Training APIs

It’s surprisingly easy to make it so that your system can automatically be up to date with all the training record details you need.

More than just a training provider - we are your Learning and Development Partner, we look forward to working with you, talk to one of our friendly expert consultants today.

Outstanding learning that people can do in the flow of work

  • Fresh targeted video-based microlearning content with interactive lessons and quizzes included.
  • Rigourous review process
  • Only $11.00 per course per person per year.
  • Or get the $110.00 bundle and save.
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